People is the contact management system included in Microsoft’s Office 365 enterprise cloud services. Office 365 provides web-based access to an organisation’s hosted Exchange services including email, contacts, calendar and tasks. Learn more about Office 365 here.
In the left pane, contacts are categorised based on their source including Lync and the Offline Global Address List. Click the triangle icons to the left of parent categories to collapse or expand them. The double chevron at the top can be used to collapse or expand the left pane.
In the middle pane, contacts are grouped by letter like an address book. Click on a letter to display a speech bubble with all available letters and then click on any letter to jump to that letter. Click on a contact’s name in the middle pane to view their information in the right pane.
In the right pane, there is information about the currently selected contact, buttons that can be used to contact the person or schedule a meeting and a Notes section that can be used to write notes about the person. Click the double square icon after the “…” button to open the contact card in a new window.
By default, contacts are sorted by first name. Click the By First Name menu to change the sort order to last name, company, home city, work city or recently added. There is also a Display Name Order submenu that chooses whether to display the first name or last name first.
By default, all contacts are displayed. Click the People filter at the top to display only contacts who are individuals or click the Groups filter to display only contacts who are groups of people.
At the top is a Search People field that allows contacts to be searched by name, email or any other information on their profile. Type in some text and then click the magnifying glass icon or press Enter to search.
In the left pane, choose whether to search people from My Contacts, Directory or both. Click the X icon to the right of the magnifying glass icon in the search field to cancel the search.
Sending an email
Click on a contact name in the middle pane to display their information in the right pane. Click on the contact’s email address in the Send Email section or click the Send Mail button to the right of the contact’s profile picture to open a new window to compose an email. Learn more about how to compose an email here.
Scheduling a meeting
Click on a contact name in the middle pane to display their information in the right pane. Click the Schedule Meeting button to the right of the contact’s profile picture to open a new window to schedule a meeting. Learn more about how to schedule a meeting here.
Connecting to a social network
Click the Connect to social network link at the bottom of the left pane. The Connect Office 365 to your networks dialog will then be displayed. Click the Connect link next to LinkedIn and then enter a username and password to add the contacts from that account to People. Click the Remove link to disconnect and remove the LinkedIn contacts from the address book.
Linking and unlinking contacts
If there are multiple contacts who are actually the same person, it is possible to link the contacts by clicking the Manage… button in the Linked Contacts section of the contact card. This will display a dialog with the current links, a list of suggested links and a search box to search for links. Click on a contact to display its contact card and then click the Link or Unlink button.
Deleting a contact
To delete a contact, click the name of the contact in the middle pane, click the … button in the right pane and then choose the Delete menu item.
Editing a contact
To edit a contact, click the name of the contact in the middle pane and then click the pencil icon in the right pane. Edit the contact’s name, email address, work information, address, phone numbers, instant messaging information, notes and other information. When done, click the Save button at the top to save changes or click the Discard button to undo changes.